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SB Staff Agreement Policy

This Policy Outlines The Expectations And Responsibilities Of All Staff At Suhba Club. Our Aim Is To Create A Safe, Nurturing And Professional Environment For Every Boy

By Signing This Policy, You Agree To:
- Uphold Suhba Club’s values of sincerity, kindness and fairness.
- Fulfil your duties with professionalism, reliability and consistency.
- Follow safeguarding, health & safety, and data protection requirements at all times.
- Communicate clearly and promptly with Suhba management regarding any changes, issues or concerns.
- Work collaboratively with other staff and volunteers to ensure the smooth running of sessions.

The following terms apply to all staff and volunteers:

1. Lesson Cancellations & Absences
- If you are unable to attend a session, please give at least 1 week’s notice so we can arrange cover and make sure the children’s routine runs smoothly.
- In cases of illness or emergency, just let us know as soon as you can on the day, ideally before the session starts.
- We understand that unexpected things happen, but if absences become frequent without a clear reason, we may need to sit down together and review your role.
- Being on time is really important for the children and for the smooth running of the session.

2. Teaching Days
- Staff are expected to attend on (2) Tuesdays during the 1st and 3rd week of each month.
- Any change in teaching days must be approved in advance by the management team.

3. Pay
- Pay is usually provided in cash unless we have agreed on another arrangement. The current monthly pay is £100, which covers £25 per Suhba Boys session and £12.50 per Adab al-Mufrad session.
- We’ll review pay from time to time and any increases will be shared and confirmed in writing by Suhba management.
- Individual pay is confidential and reflects the staff member’s role, responsibilities and experience. This information must not be shared or discussed outside of management.

5. Safeguarding & Checks
- To keep everyone safe, all staff need to have a valid DBS check in place before working with the children, or be in the process of applying for one.
- Staff should also have up-to-date First Aid training or be happy to attend training sessions arranged or approved by Suhba.

6. Data Protection (GDPR)
- We take privacy very seriously. Staff should never share, copy or pass on any personal information about children, parents or other staff outside of Suhba Boys.
- Any records or details should be kept confidential and used only for Suhba-related purposes, helping us maintain the trust families place in us.
- If personal information is accidentally or intentionally shared, we will treat the matter seriously. We will speak with you to understand what happened and take the appropriate steps, providing guidance and support to ensure it does not happen again.

7. Breach of Policy - If There’s Ever A Concern About How The Policy Is Being Followed, We’ll Handle It Thoughtfully & Fairly
- First, we’ll have a friendly, formal discussion with you to understand the situation and offer guidance.
- If needed, we may issue a written note outlining the concern and any agreed next steps.
- In cases where the issue continues, there may be a temporary pause from sessions while we work together to find a solution.
- For serious or repeated breaches, it may be necessary to review your role with Suhba. Our aim is always to support staff to improve and succeed, while keeping the children safe and the sessions running smoothly.

Safeguarding Breaches, Breaches Of Confidentiality Or Behaviour That Puts Children At Risk Will Result In Immediate Action, Which May Include Removal From Post

Staff Declaration
I have read and understood the policy and agree to follow these terms as a member of the Suhba Boys team.

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